How to Digitize Your Cost Control Without Being a Tech Expert

The problem every small business faces

Many U.S. small businesses still manage their costs the old-fashioned way: checking supplier invoices manually, updating spreadsheets, or just keeping things “in their head.”

It works—until prices start changing faster than you can track them.

This manual process eats up time, leads to errors, and makes it nearly impossible to see whether your margins are still healthy.

But digital doesn’t have to mean complicated.

Today, with AI-powered tools, you can control your costs automatically—no software installs, no tech background required.

What “digitizing cost control” really means

To digitize your cost control simply means letting technology do the repetitive work for you.

That means:

• No more manual data entry.
• All your invoices automatically converted to digital data.
• Price changes detected instantly.
• Easy access to your numbers—right from your phone or WhatsApp.

The goal: spend less time managing data and more time managing your business.

Step-by-step: how to do it

1. Start with your invoices

Your invoices hold all the information you need to control your costs.

With OCR (Optical Character Recognition) technology, you can simply snap a photo or forward a PDF invoice to WhatsApp—and Remargen’s AI will read and extract all the key details automatically:

• Supplier name
• Invoice date and number
• Product list
• Unit prices and totals
• Taxes and fees

No typing, no spreadsheets, no headaches.

2. Let AI categorize your products

Once the data is digitized, AI can take things further by organizing your products into categories.

Example:

• Coca-Cola 500 ml → Beverages
• Paint roller 9” → Tools & Hardware
• Paper towels 6-pack → Cleaning supplies

This allows you to apply different margin rules per category—for example, 25% on beverages, 30% on cleaning items, 35% on tools.

Remargen does this automatically and even alerts you when supplier prices go up compared to previous invoices.

3. Check your prices without opening your computer

With automation, checking prices doesn’t require spreadsheets anymore.

Remargen works directly through WhatsApp. You can send a simple message like:

“Did my supplier raise prices on beverages this week?”

And the AI replies instantly with a summary.

No logins, no dashboards, no complex menus—just a chat.

4. Make faster, smarter decisions

When your costs are updated automatically, you can act fast:

• Adjust your prices to protect margins.
• Spot supplier changes before they impact profit.
• Negotiate better with accurate, up-to-date data.

A typical small business that automates this process can save 10–15 hours per month—time that often belongs to the owner or manager, the most valuable hours in the business.

Why you don’t need to be tech-savvy

Remargen is designed for business owners, not IT experts.

It works entirely from your phone and WhatsApp, with no installation or setup.

If you know how to send a message, you know how to use Remargen.

Take the first step

Digitizing your cost control doesn’t mean changing everything—it means making your current process smarter.

Start simple: take one supplier invoice, send it to Remargen on WhatsApp, and let the AI handle the rest.

Within minutes, you’ll see your costs organized, categorized, and ready to act on.

No spreadsheets. No stress. Just control.

---

Join the waitlist and be among the first to access Remargen when we launch.